Diocese of Winona-Rochester Employment

 

Administrative Assistant – Finance Office / Human Resources

Diocese of Winona-Rochester @ Rochester posted on Fri, Jan 23

Apply until: 2026-06-30

Administrative Assistant – Finance Office / Human Resources

Diocese of Winona–Rochester

Location: Chancery 
Schedule: Full-Time | Monday–Friday, 8:00 a.m. – 4:30 p.m.
FLSA Status: Non-Exempt
Reports To: Chief Finance Administrative Assistant – Finance Office / Human Resources

Diocese of Winona–Rochester
Location: Pastoral Center, Winona
Schedule: Full-Time | Monday–Friday, 8:00 a.m. – 4:30 p.m.
FLSA Status: Non-Exempt
Reports To: Chief Finance Officer

Position Summary

The Diocese of Winona–Rochester is seeking a dependable and detail-oriented Administrative Assistant to support the Finance Office and Human Resources Department. This position provides confidential administrative support to the Chief Finance & Administrative Officer and the Director of Human Resources and contributes to the effective day-to-day operations of the Pastoral Center. The ideal candidate is organized, professional, and able to manage multiple priorities in a fast-paced office environment.

Essential Duties and Responsibilities

• Provide administrative support to the CFO/CAO and Director of Human Resources
• Prepare correspondence, transcribe letters, photocopy, file documents, and manage telephone communications
• Coordinate board meetings, including preparation, minute-taking, and meeting logistics
• Open, process, and distribute finance office mail; prepare and total checks for deposit
• Assist with proxy requests from parishes and diocesan institutions
• Support departmental mailings and special projects
• Maintain and update website content for Finance, Human Resources, and Benefits as assigned
• Retrieve and distribute mail from the U.S. Post Office on a daily basis
• Maintain calendars for the CFO/CAO and HR Director
• Conduct research for presentations and administrative projects
• Provide support to other Pastoral Center departments as needed

Required Knowledge, Skills, and Abilities

• Ability to work efficiently in a deadline-driven environment
• Strong organizational skills and attention to detail
• Excellent verbal, written, and interpersonal communication skills
• Ability to maintain confidentiality and exercise discretion
• Proficiency with Microsoft 365 applications
• Ability to multitask, prioritize work, and adapt to changing needs
• Typing speed of 50+ words per minute
• Positive, professional demeanor and collaborative work style

Education and Experience

• High school diploma or GED required
• Associate or bachelor’s degree preferred
• Minimum of two years of clerical or administrative experience
• Experience in finance, accounting, or human resources preferred
• Bilingual Spanish or bi-cultural Hispanic background is a plus

Physical and Work Requirements

Ability to perform multiple tasks under deadlines, sit for extended periods, lift 10+ pounds, and regularly use a computer and standard office equipment. Occasional schedule flexibility may be required.

Additional Requirements

Employees of the Diocese of Winona–Rochester are expected to conduct themselves in a manner consistent with the mission and teachings of the Catholic Church. Respect for Catholic doctrine and religious practices is required.

Position Summary

The Diocese of Winona–Rochester is seeking a dependable and detail-oriented Administrative Assistant to support the Finance Office and Human Resources Department. This position provides confidential administrative support to the Chief Finance & Administrative Officer and the Director of Human Resources and contributes to the effective day-to-day operations at the Diocese Chancery location. The ideal candidate is organized, professional, and able to manage multiple priorities in a fast-paced office environment.

Essential Duties and Responsibilities

• Provide administrative support to the CFO/CAO and Director of Human Resources
• Prepare correspondence, transcribe letters, photocopy, file documents, and manage telephone communications
• Coordinate board meetings, including preparation, minute-taking, and meeting logistics
• Open, process, and distribute finance office mail; prepare and total checks for deposit
• Assist with proxy requests from parishes and diocesan institutions
• Support departmental mailings and special projects
• Maintain and update website content for Finance, Human Resources, and Benefits as assigned
• Retrieve and distribute mail from the U.S. Post Office on a daily basis
• Maintain calendars for the CFO/CAO and HR Director
• Conduct research for presentations and administrative projects
• Provide support to other Pastoral Center departments as needed

Required Knowledge, Skills, and Abilities

• Ability to work efficiently in a deadline-driven environment
• Strong organizational skills and attention to detail
• Excellent verbal, written, and interpersonal communication skills
• Ability to maintain confidentiality and exercise discretion
• Proficiency with Microsoft 365 applications
• Ability to multitask, prioritize work, and adapt to changing needs
• Typing speed of 50+ words per minute
• Positive, professional demeanor and collaborative work style

Education and Experience

• High school diploma or GED required
• Associate or bachelor’s degree preferred
• Minimum of two years of clerical or administrative experience
• Experience in finance, accounting, or human resources preferred
• Bilingual Spanish or bi-cultural Hispanic background is a plus

Physical and Work Requirements

Ability to perform multiple tasks under deadlines, sit for extended periods, lift 10+ pounds, and regularly use a computer and standard office equipment. Occasional schedule flexibility may be required.

Additional Requirements

Employees of the Diocese of Winona–Rochester are expected to conduct themselves in a manner consistent with the mission and teachings of the Catholic Church. Respect for Catholic doctrine and religious practices is required.